Item Coversheet
Subject: Patrol Vehicle Replacements Unit #615 and #617
Reviewed By: Acting City Manager: Dana L. Muscott
Prepared By: DPW Director: Dave B. Harran

PERTINENT FACTS:
Public Works and Public Safety Departments are recommending replacement of two patrol vehicles (Chevy Impala) with larger vehicles (Chevrolet Tahoe 2 WD Police package). The Chevrolet Tahoe offers the needed storage space compared to a regular patrol vehicle to carry the necessary equipment for Public Safety Officers.
The current vehicles, Unit #615 and #617, are 2007 and 2008 model years. Both vehicles are beyond their recommended replacement age of 5 years. Maintenance costs and down time continuing to escalate, and as a result, DPW Staff is recommending replacement. The vehicles have been evaluated through a vehicle replacement scoring system and has been deemed a worthwhile replacement; documentation attached.  
 
The City of Bay City participates in, and is able to take advantage of, pricing contracted through the State of Michigan Extended Purchasing Program. City staff recommends purchasing the replacement patrol vehicles from Berger Chevrolet of Grand Rapids, Michigan at the State’s price of $26,727 each for a total of $53,454. Berger Chevrolet is the approved dealer in the State of Michigan Extended Purchasing Program for GM police patrol vehicles and has a positive history of sales and service with the City of Bay City.


LEGAL ISSUES:
The standard purchase order previously approved by the City Attorney will be used for this transaction.

TIME SENSITIVITY:
Routine

BRIEFLY DESCRIBE THE NATURE OF THE TIME SENSITIVITY:


FINANCIAL CONSIDERATIONS:
Unit #615 and #617 were identified for replacement in the 2013-14 fiscal year. Funds are available in account #661-2702-98100, Motor Equipment Revolving Fund, Vehicle Maintenance, Vehicles with a current balance of $1,166,000. An amount of $56,000.00 was budgeted for the replacement of Unit #615 and #617. Two replacement Chevrolet Tahoe costs $53,454.00 through the State of Michigan Extended Purchasing Program (MiDEAL).
The old units will be sold in the next city surplus auction with monies returned to the Motor Equipment Revolving Fund.


CITY GOALS:


RECOMMENDED ACTION:
*Acting City Manager recommending purchase of two patrol vehicles for the Public Safety Department from Berger Chevrolet, Inc., Grand Rapids, MI, through the State of Michigan Extended Purchasing Program, in the total amount of $53,454.
RECOMMENDATION:  Approve.

ATTACHMENTS:
Name: Description:
615___617_Bid_Specs.pdf Bid Specifications
Fleet_Assessment_Criteria.pdf Fleet Assessment Criteria
615_Vehicle_Evaluation.pdf Unit 615 Evaluation
617_Vehicle_Evaluation.pdf Unit 617 Evaluation